Office Manager/Administrative Assistant

We are seeking a dynamic and organized Office Manager/Administrative Assistant to join our team! This vital role combines office management with administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to handle a variety of clerical and organizational tasks. Your energy and enthusiasm will help create an efficient, welcoming environment where both clients and team members feel valued and supported.

• Manage the day-to-day operations of the office, including overseeing supplies, equipment, and facilities maintenance
• Serve as the first point of contact at the front desk, greeting callers and directing inquiries with professionalism and warmth
• Operate multi-line phone systems, handle incoming calls, screen messages, and direct calls appropriately
• Maintain accurate records through data entry, filing, and document proofreading to ensure information is organized and accessible
• Utilize Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools for correspondence, reports, scheduling, and presentations
• Coordinate calendar management and appointment scheduling for staff or executives using various digital tools
• Support bookkeeping tasks using QuickBooks or similar accounting software to manage invoices, expenses, and financial records
• Provide exceptional customer service by addressing client needs promptly via phone or email while maintaining excellent phone etiquette
• Assist with clerical duties such as photocopying, scanning, mailing, and organizing files to keep the office running smoothly
• Oversee support queue and handle hosted VOIP phone systems and integrations.

• Proven experience in office management or administrative roles with strong organizational skills
• Proficiency in computer literacy including Microsoft Office (Word, Excel, PowerPoint)
• Excellent communication skills with a friendly demeanor
• Experience handling multi-line phone systems and demonstrating professional phone etiquette
• Strong typing skills with attention to detail for proofreading documents and managing correspondence
• Previous office experience in clerical support or customer service roles preferred
• Ability to multitask efficiently while managing time effectively in a fast-paced environment

Join us to be part of a vibrant team dedicated to delivering outstanding support in a professional setting. Your enthusiasm will help foster an organized environment where excellence is the standard!

From $23.49 per hour

Work Location: In person