This is a full-time position with benefits. This position is responsible for performing the daily accounts payable and other financial transactions of the department.
Major Duties Include But Are Not Limited To
- Processes invoices; reviews vendor statements; matches purchase orders with invoices; prints checks and prepares for mailing; ensures that Checks are mailed timely in order to meet invoice due dates.
- Maintains vendor files, W-9s and purges old vendor files in a timely manner.
- Maintains bank files to prevent fraud; sends Accounts Payable files to bank for verification.
- Reviews and maintains outstanding check register; prepare files to submit stale-dated checks to the State of Georgia.
- Contacts vendors to verify information; ensures that remittance addresses are correct and updates as necessary with supporting documentation.
- Reconciles cash disbursement report to positive pay bank file and GL postings.
- Tracks records pertaining to Gov Deals transactions through Purchasing; reconciles the payable account for Gov Deals and State Taxes collections.
- Prepares 1099 tax forms for vendors and submits reports to the IRS.
- Assists Accounting Technicians as needed.
- Updates Finance statistics monthly for performance measures as related to AP.
- Reviews reports and activity related to job tasks and updates Accounting Manager regarding missing items or known issues.
- Greets the General Public conducting business with Finance.
- Processes County travel requests and expense reimbursements for payment.
- Assists in answering the Finance main phone line.
- Tracks and updates Finance procedures related to AP.
- Prepares regular and special financial reports as well as any audit schedules related to job duties.
- Performs other related duties as assigned.
Minimum Qualifications
- Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education.
- Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.
- Possession of or ability to readily obtain a valid driver's license issued by the State of Georgia.
Starting Salary - $45,662.38
To Apply - Fayette County, GA