Finance Administration Officer

Job Overview The Finance and Administration Officer will be responsible for providing an efficient and effective financial and administration service for the Association. Responsibilities Main Duties FINANCIAL Preparation of quarterly Management and Financial accounts including the preparation of accruals and prepayments and posting of journal entries Assisting in the preparation of year end Financial Statements and providing information to the Association’s External Auditors Assisting with the preparation of annual Income and Expenditure Budgets and monitoring actual spend against budget Maintaining the Association’s Fixed Asset Register Completion of quarterly statutory returns to the DfC & other agencies Preparing financial reports for Board meetings Running the monthly Payroll including processing associated payments to HMRC and NEST Pensions Managing the Purchase ledger system, including processing invoices, preparing payments and resolving queries Recording and reconciling house occupancy lists and Housing Benefit payments and liaising with NIHE/tenant representatives in relation to same Undertaking general book keeping tasks including monthly reconciliation of bank accounts and management of petty cash ADMINISTRATION Assisting with the management of contracts for the Association’s IT, printing and telephone systems and liaising with service providers when necessary Arranging meetings of various Board and other committees, compilation of papers for meetings and taking minutes in the absence of the external minute taker Filing papers, documents and general correspondence including taking responsibility for maintaining and updating the Association’s filing system in accordance with GDPR Assisting the Maintenance Officers, including updating status of maintenance orders on a weekly basis, maintaining records of statutory servicing and collating regular reports on same. GENERAL Undertaking front line/reception duties including welcoming visitors to the office Checking and ordering stationery supplies and office equipment on a regular basis Undertaking research for colleagues Handling confidential information with discretion and in accordance with GDPR principles Undertaking general day to day activities to ensure the smooth running of the office Any other duties as may be reasonably required Requirements Person Specification Essential Criteria 1. Education/Training/Experience

• Minimum of 5 GCSE Level (Grade A-C) or equivalent to include Maths & English language
• Experience of financial processing, reconciliations, ledger management, and budget monitoring
• Demonstrable experience in preparing and presenting Financial and Management Accounts and Reports to Senior Management and Board.
• At least 3 years’ experience of working in a Finance role in the past 5 years 2. Skills/Abilities/Knowledge
• Excellent level of IT literacy with advanced level of MS office
• Experience of working on own initiative and as part of small team
• High level of organisational skills and ability to prioritise workload and meet deadlines on an annual, monthly and weekly basis 3. Additional factors
• Willingness to work outside normal office hours on occasions Desirable Criteria
• Experience of use of Sage accounting software
• Experience of taking minutes at meetings
• Experience of working in a Housing Association Join us as a Finance Administration Officer and become a key player in our financial success story! We value energetic professionals who are eager to contribute their expertise while growing within a supportive environment that encourages innovation and excellence.

£34,434.00-£39,152.00 per year

• Free parking
• Sick pay Work Location: In person