Finance Officer / Accountant

The Finance Officer / Accountant will work closely with management to provide financial insights that support strategic decision-making while ensuring the company's financial resources are managed efficiently. Below are the key roles and

Financial Management

• Maintain accurate and up-to-date financial records in accordance with accounting standards.
• Prepare monthly, quarterly, and annual financial statements and management reports.
• Monitor the company's financial performance and provide regular reports to management.
• Prepare cash flow statements and monitor daily cash positions.
• Develop financial forecasts and budgets.
• Monitor income, expenses, and profitability across projects and departments.
• Ensure proper allocation and recording of all financial transactions.
• Recommend strategies to improve financial performance and operational efficiency. Accounting Operations
• Manage the general ledger and ensure accurate bookkeeping.
• Process journal entries, reconciliations, and month-end closing activities.
• Prepare bank reconciliations and resolve discrepancies promptly.
• Maintain accounts receivable and accounts payable records.
• Process customer invoices and supplier payments.
• Monitor outstanding receivables and follow up on overdue payments.
• Ensure timely payment of company obligations.
• Maintain proper filing of financial records and supporting documentation. Tax & Statutory Compliance
• Prepare and file statutory tax returns including VAT, PAYE, Corporation Tax, NSSF, SHA, Housing Levy, and other applicable statutory deductions.
• Ensure compliance with all Kenya Revenue Authority (KRA) regulations.
• Maintain compliance with applicable financial reporting standards and government regulations.
• Support external auditors during statutory audits.
• Prepare schedules and documentation required for audits.
• Keep abreast of changes in tax laws and financial regulations. Payroll Administration
• Prepare and process monthly payroll accurately and on time.
• Calculate salaries, allowances, overtime, deductions, and statutory contributions.
• Maintain payroll records and employee compensation information.
• Ensure confidentiality of payroll information.
• Process employee reimbursements and expense claims. Budgeting & Financial Planning
• Prepare annual departmental and company budgets together with management.
• Monitor budget utilization and identify variances.
• Provide recommendations for cost control and budget optimization.
• Support management in financial planning and decision-making.
• Analyze financial trends and prepare financial forecasts. Procurement & Expense Management
• Verify supplier invoices before payment.
• Ensure procurement expenses comply with company policies.
• Monitor company expenditures and recommend cost-saving initiatives.
• Maintain records of company assets and depreciation schedules.
• Participate in procurement evaluations where required. Financial Systems & Process Improvement
• Manage financial transactions and procurement using Zoho Books and Zoho Procurement.
• Ensure accurate setup and maintenance of accounting software.
• Recommend automation opportunities to improve financial processes.
• Participate in implementation and improvement of financial systems.
• Maintain data integrity within financial systems. Reporting & Analysis
• Prepare weekly, monthly, and quarterly financial reports.
• Develop financial dashboards and key performance indicators.
• Conduct profitability analysis for projects and business units.
• Analyze financial risks and recommend mitigation measures.
• Present financial reports and recommendations to management. Internal Controls & Risk Management
• Ensure compliance with internal financial controls and company policies.
• Monitor financial risks and recommend appropriate control measures.
• Safeguard company assets through proper financial controls.
• Investigate financial discrepancies and recommend corrective actions.
• Support implementation of risk management strategies. Team Collaboration
• Work closely with management to support business growth initiatives.
• Collaborate with the Sales, Technical, and Administration teams on financial matters.
• Provide financial guidance to department heads.
• Support company-wide strategic planning and decision-making. Continuous Professional Development
• Stay updated on accounting standards, tax laws, and financial regulations.
• Maintain professional accounting certifications where applicable.
• Participate in finance, taxation, and technology training programs.
• Continuously identify opportunities to improve financial processes and reporting. Requirements Applicants should possess
• Diploma/Bachelor's Degree in Accounting, Finance, Commerce, Business Administration (Finance/Accounting Option), Economics, or a related field.
• CPA (K), ACCA, or equivalent professional qualification is highly preferred.
• Experience using accounting software, preferably Zoho Books.
• Excellent proficiency in Microsoft Excel and/or Zoho Sheets.
• Experience preparing financial statements and management reports.
• Strong understanding of Kenyan tax regulations and statutory compliance.
• Experience handling payroll and statutory deductions.
• Strong analytical and financial planning skills.
• Excellent written and verbal communication skills.
• Ability to work independently and maintain strict confidentiality.
• Experience in an ICT, SaaS, software, or professional services environment is an added advantage.