Admin, Accounts Payable

Company seeking an experienced administrative assistant/accounts payable assistant

The employee shall be responsible for general administrative and office support activities to the accounting department. The employee will work closely with the Accounting Department, Controller, and Project Management team. This is a full-time position. Responsibilities include but are not limited to:

• Answer telephones, take messages, or transfer calls to appropriate individuals.
• Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents.
• Review submitted information for completion, correctness and transferring data into system.
• Request necessary information in order to process vendor invoice
• Assist with preparation of documents needed to create monthly, quarterly and annual cash flow statements and budgets.
• Proactively maintain and improve accounting processes and asset tracking.
• Complete other duties and special projects as assigned by management.
• Process accounts payable
• Review, sort, code invoices and set invoices up for payment
• Reconcile vendor statements and enter in accounting system to general ledger accounts
• Ability to calculate figures and amounts such as discounts, commissions, percentages
• Reconcile, audit and process all company credit cards
• Review, sort, code invoices and set invoices up for payment
• Ability to calculate figures and amounts such as discounts, commissions, percentages
• Maintaining excel spreadsheets
• Permits/Inspections
• Filing
• Excellent verbal, listening and written communication skills
• Willingness to cross-train within the accounting department
• Maintain Contracts/Change Orders
• Process employee expense reports

• High School Diploma/GED required.
• Experience in construction environment is a plus.
• A strict focus on compliance and maintaining confidentiality.
• Demonstrated success with managing several projects and priorities simultaneously.
• Excel experience
• Must be able to pass a drug test and background screening
• Works well with other employees and is a team player with a positive attitude

Competencies:

• Ability to multi-task.
• Strong attention to detail.
• Excellent written and verbal communication skills.
• Knowledge of principles and processes

Full-time

$65,000.00 - $98,000.00 per year

• Health insurance
• Relocation assistance

• Office

Work Location: In person